Legal Disclaimer

The American Association of Indian Real Estate Professionals (“AAIREP,” “we,” “our,” or “us”) is committed to protecting the privacy, integrity, and security of the personal information of our members, partners, event attendees, donors, volunteers, and website users. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you interact with our website, membership platforms, events, and services.

1. Information We Collect

We may collect the following categories of information:

A. Personal Identifying Information

• Name, address, email address, phone number

• Professional information (brokerage, license number, designations, business details)

• Demographic information voluntarily provided (e.g., country/state of origin)

B. Membership and Transaction Information

• Membership applications, renewals, payments

• Event registrations, sponsorship forms, donations

• Continuing education or training participation records

C. Technical and Usage Data

• IP address, device information, browser type

• Cookies, analytics data, pages visited, and interaction patterns

D. Communications

• Emails, inquiries, surveys, feedback

• Participation in forums, committees, or social/community platforms

We do not knowingly collect data from children under 16.

2. How We Use Your Information

AAIREP uses collected information for legitimate organizational purposes, including:

• Processing membership applications, dues, renewals, and event registrations

• Delivering benefits, newsletters, training, and organizational updates

• Maintaining accurate membership and leadership records

• Facilitating networking, education, and collaborative programs

• Improving website functionality and user experience

• Complying with legal obligations and nonprofit reporting requirements

• Protecting the security and integrity of our systems

We may aggregate or anonymize data for statistical, research, or operational purposes without identifying individual users.

3. How We Share and Disclose Information

AAIREP does not sell personal data.

We may share information only in the following circumstances:

A. With Service Providers

Trusted third-party vendors who support:

• Payment processing

• Event management

• Email distribution

• Website hosting and analytics
  Providers receive only the data necessary to perform services and must protect it.

B. With Partners or Affiliates

When collaborating with national, regional, or global real estate organizations for:

• Joint events

• Education initiatives

• Trade missions or professional exchanges
  Data is shared only as required for program participation.

C. Legal and Compliance

We may disclose information to:

• Comply with subpoenas, legal obligations, or government requests

• Protect AAIREP’s rights, members, and assets

• Prevent or investigate fraud, misconduct, or security incidents

D. Member Directory (If Applicable)

If AAIREP publishes a member directory, inclusion is voluntary and subject to opt-in consent.

4. Data Security

We implement administrative, technical, and physical safeguards to protect personal information from unauthorized access, loss, misuse, or alteration. These measures include:

• Encrypted payment systems

• Secure data storage

• Access controls and role-based permissions

• Regular monitoring and security updates

No system is entirely immune to breaches; however, AAIREP follows industry best practices to minimize risk.

5. Data Retention

We retain personal information only for as long as necessary to:

• Provide services

• Fulfill contractual obligations

• Maintain records for legal, tax, or nonprofit compliance

When data is no longer required, it is securely destroyed or anonymized.

6. Your Rights and Choices

Depending on your jurisdiction, you may have rights including:

• Access to personal information we hold

• Request correction or updates

• Request deletion where legally permissible

• Opt out of marketing communications

• Withdraw consent for optional data uses

To exercise these rights, contact: [Insert Contact Email]

7. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to:

• Improve site functionality

• Analyze usage patterns

• Enhance user experience

Users can modify browser settings to decline cookies; some features may not function properly without them.

8. Third-Party Links

Our website and communications may contain links to external sites. AAIREP is not responsible for the privacy practices or content of such third parties. Users are encouraged to review the privacy policies of linked sites.

9. International Users

AAIREP operates primarily within the United States. If you access our services from outside the U.S., your data may be transferred to and processed in the United States, subject to U.S. privacy laws.

10. Updates to This Privacy Policy

We may revise this Privacy Policy periodically to reflect changes in our operations, services, or legal requirements. Updated versions will be posted with a new effective date. Continued use of our services constitutes acceptance of the revised policy